IRS ACA: Correcting Forms 1095-C for Resubmission

How to properly correct forms 1095-C to be resubmitted to the IRS. This may need to be done to address IRS errors in response to your original filing or to amend a form(s) for any issue you have identified.

To update any Form 1095-C that needs to be corrected and resubmitted to the IRS, you must complete the following steps.

• Update Incorrect Data in Employee Records, if applicable.
  • Recalculate the ACA Timeline for all applicable employees.
    • Navigate to: Team > HR > ACA > Employee ACA Actions
    • Select the applicable employees
    • click the Recalculate button and choose the year to Recalculate From.
    • click Recalculate
• Unfinalize the applicable Forms 1095-C
  • Navigate to: Team > HR > ACA > Forms > Employee Forms 1095-C
  • Select the applicable Forms 1095-C
  • click the Unfinalize button (under the ellipses menu to the right of the Populate button)
  • click OK to confirm this action
• Update the incorrect data in the Applicable Forms 1095-C
  • If you Recalculated the ACA Timeline for any employees, you can Populate the corrected data.
    • Select the applicable Forms 1095-C
    • click the Populate button
    • click OK to confirm this action
    • Mark the forms as Corrected
      
      • Select the same applicable Forms 1095-C again.
      • click the Edit button (under the ellipses menu to the right of the Populate button)
      • click Yes to confirm this action
      • select the Corrected box at the top of the Mass Edit form
      • click the Apply Changes button
      • click the Back arrow button next to the words Mass Edit in the top left corner

• • If you need to update data that is specific to one employee/form, you can Edit the individual form.
    • Click the View Form 1095-C button (pencil icon)
    • Update the necessary field(s) in the form
    • select the Corrected box at the top of the form
    • click Save
    • Note: you have the option to click the Finalize Form button before exiting the individual form you are working on
      • if you do not Finalize the form now, you will be able to do so for all forms at once on the prior screen
    • click the Back arrow button next to the words 1095-C in the top left corner
  • If you need to update the same data point for multiple forms, you can use the Mass Edit tool.
    • Select the applicable Forms 1095-C
    • click the Edit button (under the ellipses menu to the right of the Populate button)
    • click Yes to confirm this action
    • update the data point that will be applied to all selected forms, i.e., Box 10, Contact telephone number
    • select the Corrected box at the top of the Mass Edit form
    • click the Apply Changes button
    • click the Back arrow button next to the words Mass Edit in the top left corner
• Re-Finalize the forms 1095-C that you made corrections to
  • Select the applicable Forms 1095-C
  • click the Finalize button (under the ellipses menu to the right of the Populate button)
  • click OK to confirm this action
    
    
• A new form 1094-C needs to be created and finalized to be included with the submission of any Corrected forms 1095-C.
  • Forms 1094-C for Resubmission